Electronic Medical Records
Cost - Benefit Analysis

The form below was designed to help calculate the potential cost benefit of an EMR.  It is not meant to be all inclusive but is offered instead as a place to start.  An additional 3% to 5% increase in revenue due to better coding, less staff time spent on the phone with pharmacies, elimination of time spend looking for lost charts, and reduced risk of audit and malpractice suites are just a few additional benefits of implementing an EMR.
Simply, fill in your best estimate of the numbers in yellow and the totals will be calculated automatically! 

(Put in YOUR numbers and see for yourself)

      @ 21.5 Avg. Days/Month
Materials Per/Day Cost/Unit Cost/Month
New patient charts
Superbills
Fax papers
Medical History Sheets
Printer papers
Postage
Monthly Materials Savings:
/Mo.
       
Monthly Rent on Chart Room      
Medical record room (sq. ft.)    
Rent/sq. ft. of Office per Month    
Monthly Rent Savings:
/Mo.
      @ 21.5 Avg. Days/Month
Monthly Employee Cost Pulls/Day Min/Pull Per/Month
Patient Chart Pulls Min.
Patient Chart Pulls with EMR Min.
Savings in Minutes:
/Mo.
  Per Day Per Chart Per/Month
Filing in Chart Min.
Filing in Chart with EMR Min.
Savings in Minutes:
/ Mo.
Locate Missing Charts Min.
Chart Transfer to Other Locations Min.
Savings in Minutes:
/Mo.
Total Hours of Staffing Time Saved:
/ Mo.
Average Hourly Wage of Support Staff:
Monthly Employee Cost Savings:
/ Mo.
      @ 21.5 Avg. Days/Month
Transcription/Physician Time Notes
Per Day
Average
Time/Note
Total
Minutes/Mo.
Record Dictation Min. /Mo.
Record Dictaion with EMR Min. /Mo.
Net Difference in Minutes:
Total Savings in Minutes:
Average Length of Patient Visit:
Additional Patients Seen with EMR:
Average Reimbursement Rate per Visit:
Additional Patient Revenue:
Reduction in Monthly Transcription Cost:
Monthly Benefit (+) or Cost (-) of EMR Vs. Transcriptionist:
/Mo.

Total Monthly Savings (+) or Cost (-):
/Mo.

Cost of EMR Package
Total
Over 60 Months Over 36 Months
Software
Hardware
Support/Maintenance
Training
Total EMR Cost:
$ /Mo. $ /Mo.

The Bottom Line

 
(Monthly Savings
- Monthly Cost)
Monthly Return on Investment:
$
(With 60 Mo. Amortization)
$
(With 36 Mo. Amortization)
Annualized Return on Investment:
$ $
Break even =
Months
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